Operations Administrator, Eastern Caribbean Programme
Location: St George’s, Grenada
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organisation, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor.
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognise that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply — we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The Operations Administrator carries out administrative and operations functions activities in support of the TNC’s conservations efforts for the Eastern Caribbean Programme (based in Grenada with other programme activities across the Eastern Caribbean), supporting approximately eight staff of the programme and other organisational staff, as needed. They are responsible for financial administrative tasks, including processing bill payments, various forms, preparing reports, monitoring administrative spending, serving as liaison with local business compliance organisations, and working closely via videoconference and email with other finance and operations staff located in the Caribbean region and the United States. They serve as liaison between staff and the Human Resources and Technology and Information Systems Departments of TNC and must be comfortable with technology and working in a dynamic virtual environment. They are responsible for scheduling and coordinating logistics for special events and/or meetings, purchasing, central filing, collecting mail, facilities management, telecommunications, and receiving office visitors. They may assist with the recruitment and onboarding of staff or volunteers. They use available systems (primarily, Microsoft Excel) and resources to maintain, track and research data, and produce and review reports, including maintaining tracking of contracts, payments to vendors and other similar items. Core duties include:
Finance/Accounts Payable:
- Process, manage and maintain vendor payments within established guidelines and timelines
- Act as a resource to staff by providing guidance related employee expense reporting as well as supporting documentation required for issuing vendor payments
- Serve as liaison to business compliance authorities and prepare periodic reports (VAT, AML, etc.)
- Manage local bank account balance and serve as contact for minor issues
- Assist with cash receipts within established guidelines
- Assist the Programme Director with the budgeting for operations-related items
- May serve as liaison to accountant/auditor, if applicable
Human Resources:
- May assist with recruitment — job advertisements, interview scheduling
- Assist in onboarding processes for new employees, including health insurance enrollments
- Serve as primary time report coordinator for online timesheet system and process timesheet reports, on a monthly basis
Operations:
- Assist the Programme Director with staff communications, staff meetings, staff engagement (retreats and social events), and coordinating training or professional development opportunities
- Support project managers and other TNC staff with scheduling as well as coordination of logistics and catering for special events and/or meetings
- Assist with mailings and correspondence as needed
- Receive and attend to visitors to the office
- Serve as liaison to the Information Technology Department
- Work closely with Caribbean Director of Operations and TNC’s Legal Department on matters related to TNC’s registration to do business and corporate filings
- Oversee office related issues as it relates to facilities management
- Manage procurement of all office equipment and supplies, oversee office equipment maintenance, and maintain inventory listing
- Support filing and record retention
- Work with the local team members to gather inputs for the annual Emergency Preparedness plan; draft the initial document with those inputs, finalise document after team reviews and comments
This description is not designed to be a complete list of all duties and responsibilities required for this job.
We’re Looking for You:
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day.
By joining our Caribbean team, you will become part of a group that is a force to be reckoned with; a force for nature, a force for people, and a force for our planet. Our team consists of a dedicated group who are leading the conservation effort on multiple fronts and who expertly bring strategy and action together.
The ideal candidate should have exceptional organisation and administration skills, attention to detail, ability to multitask, and a spirit of collaboration and teamwork. This is an exciting opportunity to contribute to the ongoing mission of conservation in the Northern Caribbean, while sharing and learning with our multi-cultural team!
What You’ll Bring:
- Bachelor’s degree and 2 years related experience or equivalent combination
- Experience coordinating administrative processes
- Experience generating reports and interpreting data
- Experience in business writing, editing, and proofreading in English
- Experience organising time and managing diverse activities to meet deadlines
- Experience working across teams and communicating with a wide range of people
- Significant experience using online tools, including multiple platforms and applications, for conducting administrative and operations functions
Additional Information
The starting pay range for a candidate selected for this position is generally within the range of EC$87,000–$92,000 for annual base salary. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including qualifications, specific skills, and experience.
The location for this position is St George’s, Grenada. Only applicants who are currently eligible to work in Grenada will be considered. Unfortunately, The Nature Conservancy is unable to provide support for a work permit for this position.
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organisations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package tailored to the individual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance programme and other life and well-being benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
Our Competencies:
| BUILDS RELATIONSHIPS | Builds productive relationships by interacting with others in ways that enhance mutual trust and commitment. |
| COLLABORATION & TEAMWORK | Works collaboratively with stakeholders across levels, geographies, backgrounds, and cultures to improve decisions, strengthen commitment, and be more effective. |
| COMMUNICATES AUTHENTICALLY | Communicates proactively and in a timely manner to share information, address important issues, persuade, and influence with the appropriate level of detail, tone, and opportunities for feedback. |
| DEVELOPS OTHERS | Takes ownership to help develop others’ skills, behaviours, and mindsets to help them strengthen their workplace contributions. |
| DRIVES FOR RESULTS | Sets challenging goals and objectives based on a strong sense of purpose and high-performance standards and steadfastly pushes self and others for tangible results, while ensuring work-life balance. |
| LEVERAGES DIFFERENCE | Demonstrates commitment to harnessing the power of differences strategically; consistently sees, learns from, and takes strategic action related to difference; and demonstrates the self-awareness and behaviours to work across differences of identity and power respectfully and effectively with all stakeholders. Actively seeks to build and retain a diverse workforce and fosters an equitable inclusive workplace by drawing upon diverse perspectives. |
| SYSTEMS LEADERSHIP | Thinks and acts from a broad perspective with a long-term view and an understanding of 1) the dynamic nature of large-scale challenges and 2) the need for integrating five key practices: skillfully engaging appropriate people; providing a clear process for change; taking a holistic view of situations; focusing on a small number of strategic actions, while learning from and adapting them over time; and being aware of how one’s own thinking or patterns of behaviour may be limiting |
How to Apply:
To apply for Job ID55691, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59pm EST on 6 October 2024. Need help applying? Visit our recruitment page or contact [email protected]. TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organisation that reflects our global character is a priority and we encourage applicants from all cultures, races, colours, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military, protected veteran status or other status protected by law.
