Vacancy: Junior Administrative Specialist (Office Manager)

Position: Junior Administrative Specialist (Office Manager)

Employer: The German Development Cooperation (Deutsche Gesellschaft für Internationale Zusammenarbeit, (GIZ) GmbH; Programme “G-CREWS ”

Place and Modality: Full time; Project office in Grenada, occasional regional or international missions

Duration: February 2025 until March 2026, with possibility for extension

Duties

• Manages all aspects of the physical office operations, including asset management, reception and meeting facilitation
• Organises and coordinates logistical aspects for planning, holding and documenting meetings, workshops, seminars and other events
• Arranges programmes for visitors, makes travel arrangements such as booking tickets, flights, hotel reservations, transport etc. for GIZ staff and project partners
• Management of petty cash and programme bank accounts in line with GIZ regulations
• Answers, reviews, forwards and/or takes calls
• Updates the filing system daily with incoming and outgoing correspondence
• Updates of contact databases
• Accurate and up-to-date records management for all administration documents

Profile requirements  

Qualifications:

• Certificate/diploma or comparable qualification from a commercial academy (Accounting and/or Administration)
• Candidate must be a citizen of Grenada or be allowed to work in Grenada

Professional experience and required competences:

• At least 2 years’ professional experience in a comparable position
• Broad experience of management and administration
• Very good working knowledge of ITC technologies (related accounting software, phone, fax, email, the internet), computer applications (e.g. MS Office)

Languages, applications and other competences

• Very good knowledge of English
• Good management and organisational skills
• Excellent communication skills, customer service skills and good team spirit
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
• Valid driver’s licence and willingness to drive

Application Information

Documentation:

• CV (max. 2 pages), incl. 2 professional references and Cover Letter
• All in PDF & in English, max size 4MB

How to apply:

Applications are received only via e-mail by 15 January 2025 to the following address [email protected]. Reference “Junior Administrative Specialist.”

• Incomplete credentials will be discarded
• Please include the Reference Subject of the e-mail
• Due to the high volume of applications received, we will be in contact with the applicants who fulfill the requirement and the required documentation
• Data Privacy Statement based on Article 13 of the EU General Data Protection Regulation (GDPR) is applied during this process

GIZ