Vacancy: Administrative Assistant

Do you have a passion for administrative tasks, experienced in project management?

Our real estate development company is looking for an detailed oriented, self motivated, results driven person to fill the post of Administrative Assistant. 

Responsibilities:

• Manage CEO’s calendar; meeting coordination and communication, administrative projects, and tasks requiring logistical planning
• Serve as liaison and central point of information and communication on behalf of team
• Provide problem-solving solutions, status updates, and coordinate activities associated with multiple transactions simultaneously
• Ensure all proper documentation is accounted for and entered into the filing systems
• Completes administrative tasks assigned by the CEO/COO
• Prepares and or edit internal and external letters, memos and mass emails
• Respond to all correspondence (email, telephone etc.), cc’d team members for feasibility
• Take minutes and manage team weekly meeting, action Google docs, file follow up to ensure tasks are completed by stipulated deadlines
• Greet clients and visitors to company office
• Provide a bridge for smooth communication between the CEO and team members
• Other duties and special projects as assigned
• Strong computer skills, especially email, spreadsheets, and presentation creation software, Trello, Zoom, MS Office (MS Excel, MS PowerPoint etc.) and the ability to quickly learn new programmes
• Experience in procurement and inventory management
• Driver’s licence and access to vehicle

Qualifications:

• Minimum 5+ years of experience working as a coordinator or administrator
• Ability to clearly communicate, expressing requirements and expectations to a wide range of individuals
• Excellent written and verbal communication skills, reporting skills, administrative writing skills
• Strong organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail
• High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
• Cooperative and communicative attitude with executive staff, managers, employees and partners
• Strong attention to detail in evaluating the completion of various phases of a project
• Analytical skills to monitor the progress of an undertaking and identify areas needing adjustment or improvement
• Critical thinking and problem-solving skills are essential
• Excellent time management skills and the ability to prioritise work
• Willingness to manage multiple tasks at once and adhere to the guidelines and deadlines
• Experience in Quickbooks Software
• Familiarity with company real estate contracts (e.g., SPA, RA forms)
• Ability to use a high degree of confidentiality with sensitive information, high standard of ethics and confidentiality to handle sensitive information
• Deep understanding of the business, in order to be able to prioritise the time of the CEO/COO, Heads of departments
• Proficiency in Knowledge of office management systems and procedures

If you possess the skills and passion, we will like to hear from you. Email resume and CV to [email protected] by 16 April 2024.